Dec 10, 2018  
2018-2019 GCC Catalog 
  
2018-2019 GCC Catalog

Payment Policies



Bursar’s Office: (203) 285-2009

Location: North Building Room N216

Hours: 8:15 a.m. to 4:15 p.m. Monday, Tuesday, Thursday, and Friday; 8:15 a.m. to 6:45 p.m. Wednesday

Miscellaneous: Cash, Checks, VISA, MasterCard and Discover Cards accepted at the Bursar’s Window. A Drop Box for non-cash transactions is located adjacent to the Bursars Office. VISA, MasterCard, and Discover payments are also accepted online at http://my.commnet.edu.

When to Pay: Full payment is due at registration! Failure to pay may subject your registration to cancelation. While classes are routinely dropped for non-payment without prior notice, students who do not officially drop their courses will be responsible for the charges. Students who register on the web will not receive an additional invoice from the college.

Special Circumstances:

Early Registration: During the Fall and Spring regular academic sessions, you may hold your classes until the Tuition Due Date by paying your nonrefundable fees at the time of registration. If the full balance is not paid by the Tuition Due Date, your registration will be cancelled without notice and the non-refundable fees you paid will be forfeited.

Financial Aid and Loan Students:

  • As long as you have authorized financial aid or a loan on your account, you will not be dropped from your courses for non-payment.
  • You are strongly advised to carefully monitor the status of your financial aid/loan at http://my.commnet.edu. Please keep in mind that the formula for calculating your authorization amount takes into account the number of credits you are registered for and the authorization amount will be recalculated if you change your course load. Since it is not uncommon for a financial aid student to actually owe money to the college after dropping a course, you are also strongly advised to contact the Financial Aid Office at (203) 285.2030 before doing so.
  • You are responsible for paying any portion of your bill that is not covered by your financial aid authorization or loan. Additionally, you will be held immediately responsible for full payment of the total balance due regardless of when the change occurs 1) if your financial aid is not awarded; or 2) if your financial aid authorization amount is lessened for any reason, including reducing your course load; or 3) if your authorization is later rescinded.
  • A FINANCIAL AID/LOAN APPLICATION DOES NOT GUARANTEE THAT YOU ARE ELIGIBLE FOR A FINANCIAL AID AWARD OR LOAN, NOR DOES IT EXEMPT YOU FROM PAYMENT.

    Third Party Voucher Payments: Vouchers are to be submitted to the Bursars Office at the time of registration to ensure that your registration is not dropped for non-payment. You will be immediately responsible for full payment of your account if your written commitment from a third party is not honored.

Past Due Accounts: You may not register for a future semesters until your account is paid in full. The College expects all students to meet their financial obligations prior to the start of each semester. However, if your account should become past due during the semester for any reason (i.e. a financial aid authorization change, late/missed installment plan payment, etc.) your account will be assessed a $15 late payment fee and the College will place a hold on your account that will bar you from registration and transcript services. This hold will remain in effect until your entire past balance is paid in full. The College will send an e-mail notification or an invoice, (or both) to your address on file in the Records Office. In addition your class schedule may be cancelled which may not result in any reduction of your charges. If these attempts to collect the debt are unsuccessful, your account will be placed with a collection agency and you may be held liable for the cost of collection.

Checks returned by the bank: Checks that are returned from a bank for any reason must be replaced with cash, money order or bank check within seven days (one week) of the college’s receipt of notification by the bank. A fee of $25 will also be charged to the student’s account. In addition your class schedule may be cancelled which may not result in any reduction of your charges.

Tuition Installment Payment Plan: GCC offers a Tuition Installment Payment Plan for students with accounts in good standing who are enrolled in 3 or more credits during the Fall and Spring semesters. Accounts are considered to be in good standing when they are paid in full for prior semesters. Students can enroll online by logging into their MyCommNet account. Please refer to: http://www.gatewayct.edu/Paying-For-College/Installment-Plan for detailed enrollment instructions.

The Installment Plan is an inexpensive alternative to a student loan or paying by credit card. Enrolling in a plan costs just $25 per semester, and allows students to budget the cost of tuition and fees by spreading out the cost over a number of scheduled payments.

You may still owe a balance on your IPLAN even if you have reduced your course load or withdrawn. Therefore, students are strongly advised to contact the Bursar Office first to determine the impact, if any, your schedule change will have on your account balance.

Tuition and Fees – Effective Fall 2018

Tuition and fees are established by the Board of Regents for Higher Education and are subject to change without notice. Please refer to the http://www.commnet.edu/Finance/Tuition.asp for current tuition and fee rates.

Tuition 2018 - 2019
Full-time Student (12 credit hours or more per semester)
  Connecticut Resident $1,956.00
  Non-resident $5,884.00
  New England Regional Student Program $2,934.00
Part-time Student (Per credit hour through 11 hours per semester)
  Connecticut Resident $163.00
  Non-resident $489.00
  New England Regional Student Program $244.50
Extension Fees (applies to Continuing Education credit programs(all terms), Summer Sessions and Winter Intersessions)
Full-time Student (12 credit hours or more per semester)
  Connecticut Resident $2,112.00
  Non-resident $2,112.00
  New England Regional Student Program $2,112.00
Part-time Student (Per credit hour through 11 hours per semester)
  Connecticut Resident $176.00
  Non-resident $176.00
  New England Regional Student Program $176.00
Other Fees
Full time Student (12 credit hours or more per semester)
Student Activity Fee $20.00
College Service Fee
  Connecticut Resident $236.00
  Non-resident $708.00
  New England Regional Student Program $354.00
Part-time Student (Per Semester hour through 11 hours)
Student Activity Fee $10.00
College Service Fee - Connecticut Resident
  1 Credit $81.00
  2 Credits $88.00
  3 Credits $94.00
  4 Credits $99.00
  5 – 11 Credits Varies ea. add’l credit
College Service Fee - Non-Resident
  1 Credit $243.00
  2 Credits $264.00
  3 Credits $282.00
  4 Credits $297.00
  5 – 11 Credits Varies ea. add’l credit
College Service Fee - New England Regional Student Program
  1 Credit $121.50
  2 Credits $132.00
  3 Credits $141.00
  4 Credits $148.50
  5 – 11 Credits Varies ea. add’l credit
Special Fees
Academic Evaluation (Credit by Exam - per test) $15.00
Portfolio Assessment $100.00
CLEP Service Fee (Subject to change per CLEP Fee Schedule) $15.00
Proctoring Fee/Test (CCC Students / Non-CCC Students) $15.00/$35.00
CT-CCNP Student Assessment Fee (semester 1-3/ semester 4) $82.00/$262.00
Returned Check Charge $25.00
Application Fee $20.00
Late Registration Fee $5.00
Late Payment Fee $15.00
Liability Insurance Fee (charged once per year in the Spring) $15.00
Program Enrollment $20.00
Installment Plan Enrollment Fee $25.00
Replacement Lost ID $10.00
Mandatory Usage Fees
Transportation Fee (per semester) $20.00
Materials Fee (per registration in designated courses) $51.00
Supplemental Course Fee Level 1 (per registration in designated courses when faculty hours exceed credit hours) $102.50
Supplemental Course Fee Level 2 (per registration in designated courses when faculty hours exceed credit hours) $205.00
Clinical Program Fee Level 1 (charged each fall and spring to students matriculated in Allied Health and Nursing Programs $487.00
Clinical Program Fee Level 2 (charged each fall & spring to students matriculated in Allied Health and Nursing programs) $359.00
Excess Credits Tuition Charge (applies when total registered credits exceed 17 for the semester) $100.00

Tuition and Fee Notes

The maximum amount a student will be charged (per term) for Supplemental Level 1 and/or Supplemental Level 2 fees is $410. The maximum amount a student will be charged per term for Materials Fees is $102.

Online/Distance Learning courses are charged Connecticut Resident Tuition rates.

No student who has an unpaid account at any state community college may register at that same college or any other state community college.

Tuition and Fee Waivers

Senior Citizen Waivers for Individuals age 62 or Older: Application, Student Activity and College Service Fees are waived. In addition, a waiver of tuition is granted on a space available basis during the fall and spring semesters only when the registration occurs during or after the special registration session, held at the end of the regular registration period. Senior Citizens are responsible for paying all Supplemental and Material fees at the time of registration. No Senior Citizen Waiver for tuition will be granted prior to the special session. Senior Citizen Waivers are not granted for classes offered through the Workforce Development and Continuing Education Division or for special fees. Waivers are requested at the Bursar’s Office.

Veterans’ Waiver: CGS 27-103 entitles a waiver of tuition for honorably discharged veterans who are Connecticut residents and who served on active duty for at least ninety (90) days during one of the following periods: World War II (12/7/41-12/31/46), Korean Hostilities (6/27/50-1/31/55), Lebanon Conflict (7/1/1958-11/1/1958), Vietnam Era (2/28/61-7/1/75), Operation Desert Storm (8/2/1990-present), or those engaged in combat or a combat support role in four (4) other specific military operations between 1982 and 1990. Reservists and members of the National Guard who have been activated for 90 days or more can qualify for the tuition waiver. The waiver applies to tuition (not to fees or for courses offered through the Division of Continuing Education) for credit courses taken in the fall or spring semesters. To be eligible for this waiver, the student must pay all fees and present a copy of his/her DD214 (discharge certificate) to the Bursar’s Office in accordance with the College’s Payment Policies.

National Guard Waiver: Under CGS section 10a-77, tuition is waived for any active member of the Connecticut Army or Air National Guard who is a Connecticut resident, certified by the Adjutant General or his/her designee as a member in good standing of the Guard and enrolled in a degree or certificate program. If the guard member receives tuition reimbursement from an employer, this waiver will be reduced by the amount of the reimbursement. The waiver applies to tuition (not to fees or for courses offered through the Division of Continuing Education) for credit courses taken in the fall or spring semesters. To be eligible for this waiver, the student must pay all fees and present a copy of the written Waiver from the Adjutant General to the Bursar’s Office in accordance with the College’s Payment Policies.

Dependent Children of POWs and MIAs: Under CGS section 10a-77, tuition is waived for any dependent children of a person declared by the U.S. Armed Forces as missing in action or a prisoner of war while serving in the Armed Forces after January 1, 1960, who was a resident of Connecticut at his/her time of entry into the Armed Forces or while serving. The waiver applies to tuition (not to fees or for courses offered through the Division of Continuing Education) for credit courses taken in the fall or spring semesters. To be eligible for this waiver, the student must pay all fees and present a proof of eligibility to the Bursar’s Office in accordance with the College’s Payment Policies.

Refund Policies and Procedures

General Information: Refunds are automatically paid by check to the student at the end of the official Add/Drop period unless the student directs the Bursars Office otherwise. Checks are processed in Hartford and mailed to the permanent mailing address on file at the Records Office. Please verify your address when reducing your course load.

Courses Cancelled by the College: If the College cancels a course, a full refund of all charges (except application fee) will be issued unless the student selects a replacement course. Students who don’t select a replacement course, will be sent a refund check via the mail within 45 days.

Return of Title IV Funds: The College maintains a fair and equitable refund policy as mandated by the U.S. Department of Education regulations. These refund and repayment rules apply only to students who withdraw completely and/or otherwise fail to complete the current period of enrollment. Please refer to the appropriate section in this catalog or speak with a Financial Aid Officer for more details.

Armed Service Enlistment: 100% refund of Tuition and Fees will be granted to any student who enters the Armed Services before earning degree credit in any semester, provided that he/she submits, in writing, a notice of withdrawal and a certified copy of enlistment papers.

Tuition and Fee Refunding Rules and Installment Plan Adjustments:

College Service, Student Activity, Installment Plan, Application, and Transportation other fees not listed below are nonrefundable.

Clinical Fees: Are nonrefundable unless a student completely withdraws or is not enrolled in any credit course at the end of the official add/drop period.

Allied Health and Personal Liability Insurance Fees: A curriculum change must be filed prior to the start of the term to be eligible for a refund of Allied Health/Nursing program and Personal Liability Insurance fees.

Tuition, Material and Supplemental Fees: The student must officially withdraw either online or in the Records Office according to the schedule below to be eligible for a refund or a reduction of Installment Plan Charges.

  • If the student completely drops from classes prior to the first day of the semester, a 100% refund of Tuition, Materials, and Supplemental Fees will be granted.
  • If the student completely drops from classes on the 1st day through the 14th calendar day of the semester, a 50% refund of Tuition, Materials, and Supplemental Fees will be granted.
  • If the student completely or partially withdraws from classes after the first fourteen (14) calendar days of the semester, NO refund of Tuition, Laboratory and Studio Course Fees will be granted.
  • If the student partially drops from classes on the 1st day through the 14th calendar day of the semester, a refund will be granted in the amount of 50% of the difference in Tuition, Materials, and Supplemental Fees between the original and revised schedules.
  • Please refer to the refunding table printed in the College Schedule for specific withdrawal deadlines applicable to abbreviated courses

Extension Credit Fees: A 100% refund of extension credit fees for courses offered by the Workforce Development and Continuing Education Division will be granted to students who officially drop up to the business day prior to the first day of class meeting. No refund will be granted once the class has met.

Policy Appeal Procedures: Students are required to officially drop/withdraw prior to submitting an appeal. Appeals will only be considered for the following extraordinary circumstances: severe illness documented by a physician’s certificate; documented administrative error by the college; or military transfer documented by a copy of transfer orders. The following circumstances will not be considered: changes in employment situation; inability to transfer course; normal illness; transportation issues; poor decision or change of mind by the student regarding course selection; or dissatisfaction with course content or instructor. All appeals must be submitted in writing to the Refund Appeals Coordinator and include Banner I.D., contact information and appropriate documentation. Appeals must be received within 10 days of the official withdrawal date of the course to be considered. Appeals should be directed to the Refund Appeals Coordinator, Gateway Community College Business Office, 20 Church Street, New Haven, CT 06510 or e-mail gw-student payments@gatewayct.edu.